Job: Accounts Payable Specialist - Finance

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Job Description

Department:
Finance

Schedule:
Full Time (40 hours per week)

Shift:
Day Shift: Monday - Friday

Hours:
8 - 5

Job Details:



Position Summary

National Jewish Health is currently seeking an Accounts Payable Specialist to join our Accounts Payable Team. In addition to data entry, the Accounts Payable Specialist will be exposed to a variety of work in the accounts payable department which can include looking for process improvements that increase efficiencies and benefit our customers. The Accounts Payable Team takes pride in knowing that when a payment is processed, vendors can rely on receiving that payment in a timely manner. The candidate selected for this role will have previous accounts payable experience, and be a team player who is detail oriented. This person must be able to thrive in a fast pace environment, is motivated, reliable and dedicated to their work product. The successful candidate will be approachable and a problem solver who can work well with others within the institution as well as outside vendors. Are you the person we are seeking?


Essential Duties

1. Examines expenses and reimbursements, creates vouchers with accuracy and appropriate backup documentation. Determines if payment conforms with policies and procedures; works with internal and external customers when transaction does not conform.

2. Ensures timely workflow and approval of electronic requisitions.

3. Creates, updates, and maintains vendors. Including review of tax withholding requirements, verification of vendor information and issuing related tax forms in compliance with IRS regulations.

4. Responsible for check and automated payment processing including preparing and printing of checks; refunding, voiding of outstanding checks, and credit related balances.

5. Responds quickly to questions regarding payment status from all customers, both internal and outside vendors and resolves discrepancies quickly.

6. Performs necessary clerical functions associated with above tasks, including but not limited to scanning, record keeping, journal entries and report preparation.

7. Maintains understanding of Institution operations and systems including, but not limited to: Inventory, Purchasing, General Accounting, Fixed Assets, Mailroom, Receiving, and Budget.


Other Duties

None



Competencies

1. Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.

2. Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.

3. Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking all processes and tasks. Setting high standards of performance for self and others. Self-imposing standards of excellence rather than having standards imposed.

4. Business Acumen: Using economic, financial, market, and industry data to understand and improve business results; using one's understanding of major business functions, industry trends, and own organization's position to contribute to effective business strategies and tactics.

5. Collaboration/Teamwork: Maintains positive working relationships. Cooperates with other employees to accomplish goals. Works with employees within and outside department to confront problems and quickly resolve in a timely manner.

6. Customer Focus: Ensuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers' and own organization's needs.

7. Initiative: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.

8. Problem Solving: Collects and organizes data before initiating analysis and ask questions to prioritize key issues. Reconciles inconsistent details by focusing on larger concepts and customer value, considers customers implications and perceptions when approaching problems. Able to work through immediate problem and can come up with many potential sources for answers. Looks beyond the obvious and does not stop at the first answer. Can identify and correct hidden problems.


Supervisory or Managerial Responsibility

None


Travel

Minimal


Core Values

1. Be available to work as scheduled and report to work on time.

2. Be willing to accept supervision and work well with others.

3. Be well groomed, appropriately for your role and wear ID Badge visibly.

4. Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.

5. Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the institution.

6. Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.

7. Wears appropriate PPE as outlined by the infection control policies and procedures.

8. Demonstrates compliance with all state, federal and all other regulatory agency requirements.


Minimum Qualifications

Education

High School diploma or equivalent required. Associates Degree preferred.

Work Experience

Minimum of two (2) years of Accounts Payable experience required.


Special Training, Certification or Licensure

Good typing and 10-key skills and proficient in Microsoft Office Suite applications







 

Contact

National Jewish Health
Human Resources
1400 Jackson St
Denver, CO 80206
303.398.1035
hr@njhealth.org
Job Line: 1.800.686.9512

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© 2017 National Jewish Health, Policies & Guidelines

National Jewish Health is a non-profit, non-sectarian institution and is a longstanding cornerstone in the Denver healthcare community. National Jewish Health seeks to attract the best-qualified candidates who support the mission, vision and values of the Institution and those who respect and promote excellence through diversity. We are committed to providing equal employment opportunities (EEO) to all employees and applicants without regard to race, color, creed, religion, sex, age, national origin, citizenship, sexual orientation, gender identity and expression, physical or mental disability, marital, familial or parental status, genetic information, military status, veteran status or any other legally protected classification. We are a tobacco and fragrance free environment.