Job: Administrative Assistant, Central Services - Distribution Services

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Job Description

Department:
Distribution Services

Schedule:
Part Time (20-29 hours per week)

Shift:
Day Shift: Monday - Friday

Hours:
Hours between 8:00am - 5:00pm

Job Details:



Position Summary

Provides administrative support for Central Services and Distribution Services to both staff and management; assists with work within the two areas; including but not limited to data entry, filing, phone assistances, reception, and liaison with internal and external customers.


Essential Duties

1. Acts as first point of contact for the department(s) by answering, screening and routing phone calls, taking messages, forwarding, and replying on the behalf of the department(s).

2. Greets and directs visitors appropriately.

3. Prepares documents for processing including prep documents for scanning, scanning of documents, attachment of documents in various systems and filing of documents in electronic filing and paper systems.

4. Assists in Central Services and Stores with administrative duties including but not limited to scanning patient charge cards and charging of clinical supplies.

5. Assists with special projects as directed by the Central Service Manager, the Distribution Services Staff, Supervisors, and Management.


Other Duties

1. Performs as a back-up to staff absences and vacancies, as necessary.


Competencies

1. Accountability: Accepts full responsibility for self and contribution as a team member, displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.

2. Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.

3. Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.

4. Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.

5. Customer Focus: Ensuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers' and own organization's needs.

6. Initiative: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.

7. Peer Relationships: Interacts with others in a constructive, positive, and respectful manner, regardless of individual differences. Assists team members or co-workers in achieving personal goals and completing assignments.


Supervisory or Managerial Responsibility

None


Travel

None


Core Values

1. Be available to work as scheduled and report to work on time.

2. Be willing to accept supervision and work well with others.

3. Be well groomed, appropriately for your role and wear ID Badge visibly.

4. Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.

5. Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the institution.

6. Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.

7. Wears appropriate PPE as outlined by the infection control policies and procedures.

8. Demonstrates compliance with all state, federal and all other regulatory agency requirements.


Minimum Qualifications

Education

High School Diploma or Equivalency required.

Work Experience

Prefer a minimum of one (1) year recent equivalent work experience required; demonstrated proficiency in data entry; familiarity with Microsoft office applications; good listening and verbal communications skills; and ability to work independently and manage time.

Special Training, Certification or Licensure

None




 

Contact

National Jewish Health
Human Resources
1400 Jackson St
Denver, CO 80206
303.398.1035
hr@njhealth.org
Job Line: 1.800.686.9512

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National Jewish Health is a non-profit, non-sectarian institution and is a longstanding cornerstone in the Denver healthcare community. National Jewish Health seeks to attract the best-qualified candidates who support the mission, vision and values of the Institution and those who respect and promote excellence through diversity. We are committed to providing equal employment opportunities (EEO) to all employees and applicants without regard to race, color, creed, religion, sex, age, national origin, citizenship, sexual orientation, gender identity and expression, physical or mental disability, marital, familial or parental status, genetic information, military status, veteran status or any other legally protected classification. We are a tobacco and fragrance free environment.