Job: Administrative Assistant II - Finance

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Job Description


Full Time (40 hours per week)

Day Shift


Job Details:

National Jewish Health is currently seeking an Administrative Assistant II to join our growing and fast paced Finance team. Qualified candidates will be motivated by: the smallest detail being executed to perfection; effectively juggling multiple priorities through to completion; and successfully anticipating the needs of others. Our team is comprised of individuals who are committed to making a difference to change the lives of patients worldwide.

As the Administrative Assistant II, this position is integral to the operational success of the Finance Team. The incumbent will provide exemplary administrative support and possess a willingness to go where they are needed. The ideal candidate will be able to preserve confidentiality of all materials handled and will have the capacity to establish and maintain constructive business relationships with internal and external customers. This position will provide an exciting opportunity to learn new things and be a part of a dynamic team.

Essential Responsibilities

1. Types or word-processes correspondence, memos, reports, or other documents to include formatting documents, spelling and punctuating accurately, proofreading and editing final copy.

2. Assists in the development and administration of spreadsheets, tracking tools, presentations, speeches, etc using sophisticated application software and requiring a high degree of independent functioning.

3. Answers, screens, and routes phone calls, to include taking messages and scheduling appointments.

4. Duplicates documents, processes & distributes mail, and sets up and maintains filing systems.

5. Makes travel arrangements, which may include arranging travel itinerary and making transportation and hotel reservations, as directed.

6. May be responsible for setting up conferences, seminars, dinners or special programs.

7. Maintains financial records, which may include processing vouchers, purchase and supply requisitions, expense reimbursements, monitoring expenditures, etc. as directed.

8. Orders supplies from various internal and/or external sources as needed or directed.

9. Performs as a back-up to staff absences and vacancies, as necessary.

10. Performs all other duties as assigned.

General Responsibilities

1. Performs, as directed, safety compliance and uses Personal Protective Equipment (PPE), as needed.

2. Participates in Quality Assessment (QA) and Quality Improvement (QI) programs, as directed.

3. Ensures compliance with The Joint Commission and all other Federal, State and Regulatory Agencies.

4. Responds promptly and sincerely to customer's needs, requests and concerns via all communication forms using easily understood language and refraining from using inappropriate language and non-verbal gestures.

5. Maintains positive working relationships as a team player through problem solving issues, speaking positively about others, listening attentively and observing the Patient Bill of Rights and Confidentiality.

6. Increases customer service knowledge, skill and ability by participating in department and institution-wide specific programs.

7. Incorporates National Jewish's identity (Science Transforming Life®) into daily functions. Speaks positively about the institution, provides customers with prompt service, maintains a clean and safe working environment, dresses appropriately based upon National Jewish safety standards, and departmental policies and wears an ID badge visibly.

Knowledge and Skills

Demonstrated advanced skills & experience: using a PC including the Microsoft suite, 10-key, typing, written communication, verbal communication, listening, attention to detail, problem solving, organization, general office equipment, and time management.


High School Diploma or equivalent is preferred. Demonstrated ability to read, write and understand English and perform basic arithmetic computations.

Certification and Licensure


Work Experience

A minimum of three (3) years of recent and related clerical experience, including a minimum of one (1) year of

technical typing or Word processing experience required. Health care background may be preferred.

- or - Any equivalent combination of Education and/or Experience

Working Conditions

Position is an office environment. Frequent requirements may include: sitting for extended periods, entering and manipulating data on a workstation computer and participating in team/executive meetings. Approximately 75% of daily responsibilities will be working both one-on-one and in teams with other personnel and extended one-on-one contact in a quiet environment where hearing and listening is paramount. Must possess the ability to communicate by observation, verbal, written and listening; standing; walking; climbing stairs; stooping to remove/replace files; good hand-eye coordination; lifting, pulling, pushing, and upper body twisting while handling supplies and equipment; sitting while completing paperwork; using keyboard for PC and word processing needs. Occasional requirements may include: stand, walk, use hands to manipulate, handle or feel objects, tools, or controls, reach with hands and arms, stoop, kneel, and lift/move up to 25 pounds. Incumbent may be scheduled to work an alternate schedule to accommodate essential business needs routine travel by foot or automobile to alternate work/meeting locations, possibly during inclement weather.

Environmental Conditions

No environmental conditions indicated. Professional office environment with time of each day spent in interaction with management/staff, in addition to planning and working autonomously. Requires teamwork and the ability to handle multiple interruptions; frequently fast-paced; high-pressure; occasionally variable-paced; variable pressure. Personal Protective Equipment (PPE) will be provided to each employee when needed as determined by policy. Utilization of PPE is mandatory. Estimated 1500 employees in the worksite.

Management/Supervisory Responsibilities




National Jewish Health
Human Resources
1400 Jackson St
Denver, CO 80206
Job Line: 1.800.686.9512


© 2017 National Jewish Health, Policies & Guidelines

National Jewish Health is a non-profit, non-sectarian institution and is a longstanding cornerstone in the Denver healthcare community. National Jewish Health seeks to attract the best-qualified candidates who support the mission, vision and values of the Institution and those who respect and promote excellence through diversity. We are committed to providing equal employment opportunities (EEO) to all employees and applicants without regard to race, color, creed, religion, sex, age, national origin, citizenship, sexual orientation, gender identity and expression, physical or mental disability, marital, familial or parental status, genetic information, military status, veteran status or any other legally protected classification. We are a tobacco and fragrance free environment.