Administrative Professional II - Development - Western Region Campaign
National Jewish Health/National Jewish Health - Galleria Office Towers/Campaign
Full Time (40 hours per week)
Work Hours: 8:00 am - 5:00 pm
Req # 12922
National Jewish Health seeks a detail-oriented, tech-savvy, proactive, and dynamic team player to join the Development team as an Administrative Professional II reporting to the Associate Vice President of Campaign and supporting the western regional fundraising activities of National Jewish Health.
The ideal candidate will be a self-starter with exceptional organizational, time management and prioritization skills. An individual who is dedicated to accuracy, efficiency and thoroughness in their work will thrive in this position. In this role, there is an expectation to work collaboratively in partnership and in support of various Development team members. It is essential that the individual in this role is motivated to build strong, trusting relationships with their colleagues in order to support the team’s high-quality, meaningful work. The Development team operates under strict timelines to achieve ambitious goals and the successful candidate must thrive in an urgent and purposeful environment.
The Administrative Professional II will have the opportunity to work with a large team of talented individuals committed to collective success. This is a multi-faceted role that will provide great exposure to the many aspects of an established Development team, including data reporting, project management, donor engagement and some event planning. The person in this position will also deliver critical operations support such as travel planning, staff reimbursements, meeting coordination and other day-to-day administrative matters for the Associate Vice President for Campaign and the people she manages. Outstanding professionalism, strong communication skills and confidence in working with data are a must.
As the leading respiratory hospital in the nation, National Jewish Health is pioneering a new era of preventative and personalized medicine. By combining our efforts in comprehensive care, academic education and ground-breaking research, we’re able to develop treatments that help our patients live more productive lives. If you believe in Breathing Science is Life and are inspired to work alongside the team dedicated to building philanthropic support for this vision, we invite you to join our team.
Provides intermediate level direct support as Administrative Professional for departments with intermediate supervision. Serves as a liaison to various internal and external customers.
- Types correspondence, memos, reports, or other documents to include formatting documents, spelling and punctuating accurately, and proofreading.
- Assists in the development of spreadsheets, tracking tools, presentations, and speeches using the appropriate software.
- Answers, screens and routes phone calls, takes messages, schedules appointments, and manages calendars.
- Duplicates documents, processes and distributes mail, sets up and maintains filing systems. Is responsible for trouble-shooting office equipment problems.
- Makes travel arrangements including transportation and hotel reservations, as directed.
- May be responsible for setting up conferences, seminars dinners or special programs.
- Orders supplies from internal and external sources and processes reimbursements and maintains records of these.
- May assist with the preparation of grants and contracts and routing of them for approvals.
- Acts as a team member providing back up for staff absences and vacancies, as needed or directed.
- Performs other duties as assigned
- Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
- Attention to Detail: Accomplishes tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Sets high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
- Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
- Managing Work and Time/Project Management: Effectively managing one’s time and resources to ensure that work is completed efficiently. Effectively manages project(s) by appropriately focusing attention on the critical few priorities; effectively creates and executes against project timelines based on priorities, resource availability, and other project requirements (i.e., budget); effectively evaluates planned approaches, determines feasibility, and makes adjustments when needed.
- Peer Relationships: Interacts with others in a constructive, positive, and respectful manner, regardless of individual differences. Assists team members or co-workers in achieving personal goals and completing assignments.
Supervisory or Managerial Responsibility
- Be available to work as scheduled and report to work on time.
- Be willing to accept supervision and work well with others.
- Be well groomed, appropriately for your role and wear ID Badge visibly.
- Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.
- Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the institution.
- Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
- Wears appropriate PPE as outlined by the infection control policies and procedures.
- Demonstrates compliance with all state, federal and all other regulatory agency requirements.
High School diploma required.
2 years of administrative assistant or related office setting experience required.
Special Training, Certification or Licensure