Some call it a career. For us it’s a calling.
National Jewish Health is currently seeking a Grants Management Specialist to join our Grants Management team. Situated in the Department of Finance, the Office of Grants Management centralizes the financial management of research proposals and awarded funds in the Department of Medicine and ensures the quality, consistency, and efficiency of pre- and post-award processes.
The work of the Grants Management Specialist is dynamic, fast-paced, and deadline driven with a focus on problem solving, teamwork, and effective communication. Through partnerships with NJH faculty and staff, Grants Management Specialists support our research enterprise and maximize research outcomes by providing strategic analysis of active awards and helping faculty make informed and compliant grants management decisions. They interpret and communicate complex financial data, ensure compliance with internal and external regulations, and serve as experts for the planning, implementation and evaluation of grant proposals. Grants Management Specialists also track and manage time and effort reporting, salary distributions, expense certifications, and reporting requirements, and monitor awards from start up to close out.
This position is well suited for highly organized, creative problem solvers and spirited learners with a knack for numbers, strong interpersonal skills, and the ability to forge successful working relationships.
The successful candidate will also be able to apply analytical and evaluative techniques to the identification and resolution of grants administration issues through a knowledge of laws, regulations, and agency policy. The Grants Management team is a close-knit group who value meaningful work and meaningful relationships. We take a collaborative approach to most all decision making and seek candidates who are unfailingly positive, open-minded, self-motivated, and quality focused. The new team member will embrace and learn from challenges and bring value to the team through honest dialogue, and support and encouragement of all team members.
As the leading respiratory hospital in the nation, National Jewish Health is pioneering a new era of preventive and personalized medicine. By combining our efforts in comprehensive care, academic education and ground-breaking research, we're able to develop treatments that help our patients live more productive lives. If you believe in Science Transforming Life, we invite you to join our team.
- Responsible for the financial management of externally funded research projects. Coordinates all aspects of the application process, ensuring they are submitted in an accurate and timely manner, consistent with sponsor and institutional requirements. Ensures awarded projects are properly managed within the budget and terms & conditions of the award.
- Understands and ensures compliance with regulatory requirements and National Jewish Health policies. Maintains expertise as regulations and policies change.
- Develops budgets for grant applications. Works with other members of the PI’s team to make certain each budget fully reflect the specifics of the project and is compliant with the sponsor’s requirements.
- Enters grant applications into electronic systems i.e. Cayuse and/or ensures the entry of the required components. Works with subrecipients and vendors to obtain the necessary information and/or certifications. Collaborates with other members of the PI’s team to meet grant deadlines. Completes Internal Grant Review form (IGR).
- Ensures grant expenditures are compliant with relevant regulations and policies and approves individual transactions as appropriate. Manages costs consistent with the budget to make sure sufficient funds are available to meet the programmatic goals of the project.
- Prepares reports of actual and projected financial position for individual projects and an investigator’s complete portfolio. Identifies funding gaps and opportunities and makes recommendations to address. Meets regularly with investigators to review grant finances.
- Reviews grant expenditure certification reports to ensure that all expenditures are appropriate. Distributes these reports to faculty members for review and certification of the appropriateness of expenditures.
- Serves as a key member of the PI’s team and works closely with other team members to affect the successful implementation of the project.
- Works closely with the Central Grants Office on the project establishment and close-out processes.
- Remains a member of the Grants Management team providing back-up and support for other Grants Management Specialist in the accomplishment of departmental and institutional goals.
- Performs all other duties as assigned.
- Performs, as directed, safety compliance and uses Personal Protective Equipment (PPE), as needed.
- Participates in Quality Assessment (QA) and Quality Improvement (QI) programs, as directed.
- Ensures compliance with The Joint Commission and all other Federal, State and Regulatory Agencies.
- Responds promptly and sincerely to customer’s needs, requests and concerns via all communication forms using easily understood language and refraining from using inappropriate language and non-verbal gestures.
- Maintains positive working relationships as a team player through problem solving issues, speaking positively about others, listening attentively and observing the Patient Bill of Rights and Confidentiality.
- Increases customer service knowledge, skill and ability by participating in department and institution-wide specific programs.
- Incorporates National Jewish’s identity (Science Transforming Life®) into daily functions. Speaks positively about the institution, provides customers with prompt service, maintains a clean and safe working environment, dresses appropriately based upon National Jewish safety standards, and departmental policies and wears an ID badge visibly.
Knowledge and Skills
Excellent written and oral communication skills, problem-solving skills, attention to detail and ability to multi-task. Strong interpersonal skills, including the ability to work as a part of a team. Demonstrated computer skills particularly Microsoft Excel. Ability to prioritize, take initiative and seek appropriate supervision.
Bachelor degree in Business Administration or related field required
Certification and Licensure
A minimum of three (3) years financial administration ideally in an academic, research or governmental organization required. Experience with grants and related regulations, preferred.
- or - Any equivalent combination of Education and/or Experience
Position is an office environment. Frequent requirements may include: sitting for extended periods, entering and manipulating data on a workstation computer and participating in team/executive meetings. Approximately 75% of daily responsibilities will be working both one-on-one and in teams with other personnel and extended one-on-one contact in a quiet environment where hearing and listening is paramount. Must possess the ability to communicate by observation, verbal, written and listening; standing; walking; climbing stairs; stooping to remove/replace files; good hand-eye coordination; lifting, pulling, pushing, and upper body twisting while handling supplies and equipment; sitting while completing paperwork; using keyboard for PC and word processing needs. Occasional requirements may include: stand, walk, use hands to manipulate, handle or feel objects, tools, or controls, reach with hands and arms, stoop, kneel, and lift/move up to 25 pounds. Incumbent may be scheduled to work an alternate schedule to accommodate essential business needs routine travel by foot or automobile to alternate work/meeting locations, possibly during inclement weather.
No environmental conditions indicated. Professional office environment with time of each day spent in interaction with management/staff, in addition to planning and working autonomously. Requires teamwork and the ability to handle multiple interruptions; frequently fast-paced; high-pressure; occasionally variable-paced; variable pressure. Personal Protective Equipment (PPE) will be provided to each employee when needed as determined by policy. Utilization of PPE is mandatory. Estimated 1700 employees in the worksite.