Research Administration Lead
National Jewish Health/*National Jewish Health - Main Campus/Grants Management
Work Hours: 8:00 am - 5:00 pm
Req # 13678
The Research Administration Lead oversees and coordinates the administration and accounting associated with sponsored programs and the Health Initiatives program. Leads the work of Program Specialists and other staff members in the department.
- Reviews internal and external documents prepared by Program Specialists and other staff members.
- Interprets internal and external policies and regulations for staff and investigators.
- Assists in Administrating sponsored grants/contracts including pre-audit and approval of expenditure documents, project budget reviews, maintenance of budgetary controls, and review of grant applications.
- Serves as a resource to faculty and staff, provides information on sponsored program matters and assists with problem solving.
- Oversees preparation of and prepares reports of expenditures for grants/contracts including analysis of allowable costs, adjusting journal entries and follow-up procedures through the close-out phase.
- Prepares reviews and/or assists with preparation of various reports required by granting agencies or management including researching, compiling and analyzing data.
- Trains Program Specialists and other staff members in usage of computer system, grants management regulations and procedures related to administering grants and contracts.
- Assists in preparing schedule for month end closing and oversees processes each month.
- Assists in coordinating distribution of tasks for joint projects such as pulling audit documentation, preparing success ratio report, indirect cost projection, etc. and ensures they are completed in a timely and accurate manner.
- Coordinates efforts required to maintain funding sources information, alpha files and forms used by Research Administration.
- Assists in preparing audit schedules for the single audit and works with auditors to ensure that questions are adequately resolved. Responsible to gathering audit information and ensuring that it is complete before presenting it to the auditors.
- Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
- Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
- Building Strategic Relationships: Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, units, or organizations to help achieve business goals.
- Coaching and Teaching Others: Providing timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem.
- Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
- Creativity and Innovation: Applies creative problem-solving skills to develop solutions to problems; recognizes and demonstrates the value in taking “smart” risks and learning from mistakes; develops multiple alternatives and understands the feasibility of each; effectively shares and implements his/her ideas. Generates innovative solutions in work situations; tries different and novel ways to deal with work problems and opportunities.
- Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
- Initiative: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
- Informing and Communicating: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
Supervisory or Managerial Responsibility
Leads the work of co-workers
- Be available to work as scheduled and report to work on time.
- Be willing to accept supervision and work well with others.
- Be well groomed, appropriately for your role and wear ID Badge visibly.
- Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.
- Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the institution.
- Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
- Wears appropriate PPE as outlined by the infection control policies and procedures.
- Demonstrates compliance with all state, federal and all other regulatory agency requirements.
- Education: Bachelor’s Degree in Business Administration or related field required. Masters degree preferred.
- Work Experience: A minimum of 4 years in grant and contract administration or a related area in an academic, research or governmental organization required. Prior supervisory experience preferred.
- Special Training, Certification or Licensure: None