We are looking for a Release of Information Secretary for our Health Information Management (HIM) Department, can it be you? The perfect candidate would have a strong attention to detail who can apply reasoning and logic to solve problems. This individual should utilize a systematic approach with the ability to analyze what is being requested, while complying with state and department policies. This position’s main duty is to provide clinical information to patients and their providers after a patient’s visit. We are looking for someone who is motivated to meet turnaround time needs for continuity of care. This position works in accordance with established policies and procedures, with focus on quality. This person will also work with the values stated in the National Jewish Health and Health Information vision and mission.
Why National Jewish Health? As the leading respiratory hospital in the nation for 120 years, our faculty is widely recognized for excellence in the treatment of lung diseases. HIM specifically manages and monitors patient’s records and requests for information. We strive to send information in a timely fashion for patient’s continuation of care to their referring providers.
Retrieve and process medical information from the medical record to including but not limited to physicians, attorneys, insurance companies, and patients and authorized parties
- Enters patient authorized release of information requests, and finalized requests into Correspondence application of the information system. Utilize the computer to retrieve patient information.
- Retrieves and file medical records to answer release of information requests, which includes copying pertinent aspects of the medical record.
- Assist the transcription area by copying, mailing, filing final transcribed documents,
- Executes the mailing of medical information to include reading and understanding the request, following all policy and procedure guidelines and any state law guidelines. Accurate and timely patient authorization is mandatory.
- Answers routine and stat telephone calls as needed following all policy and procedure guidelines for answering telephone calls.
- Maintains financial records, to include disposition of reimbursement funds for depositions well as routine requests.
- Has awareness of the age difference among the National Jewish patient population and has the ability to interact with them.
- Faxes information to hospitals or physicians office for continuity of patient care.
- Performs all other duties as assigned.
- Performs, as directed, safety compliance and uses Personal Protective Equipment (PPE), as needed.
- Participates in Quality Assessment (QA) and Quality Improvement (QI) programs, as directed.
- Ensures compliance with The Joint Commission and all other Federal, State and Regulatory Agencies.
- Responds promptly and sincerely to customer’s needs, requests and concerns via all communication forms using easily understood language and refraining from using inappropriate language and non-verbal gestures.
- Maintains positive working relationships as a team player through problem solving issues, speaking positively about others, listening attentively and observing the Patient Bill of Rights and Confidentiality.
- Increases customer service knowledge, skill and ability by participating in department and institution-wide specific programs.
- Incorporates National Jewish’s identity (Science Transforming Life®) into daily functions. Speaks positively about the institution, provides customers with prompt service, maintains a clean and safe working environment, dresses appropriately based upon National Jewish safety standards, and departmental policies and wears an ID badge visibly.
Knowledge and Skills
Good oral and written communication skills. Knowledge and/or experience in release of information, medical records, and medical terminology, as well as word processing experience utilizing IBM or compatible systems. Word processing application knowledge is desired.
High School graduate or equivalent preferred.
Certification and Licensure
A minimum one (1) year experience in a medical setting performing release of information required.
- or - Any equivalent combination of Education and/or Experience
Position is an office environment. Frequent requirements may include: sitting for extended periods, entering and manipulating data on a workstation computer and participating in team/executive meetings. Approximately 75% of daily responsibilities will be working both one-on-one and in teams with other personnel and extended one-on-one contact in a quiet environment where hearing and listening is paramount. Must possess the ability to communicate by observation, verbal, written and listening; standing; walking; climbing stairs; stooping to remove/replace files; good hand-eye coordination; lifting, pulling, pushing, and upper body twisting while handling supplies and equipment; sitting while completing paperwork; using keyboard for PC and word processing needs. Occasional requirements may include: stand, walk, use hands to manipulate, handle or feel objects, tools, or controls, reach with hands and arms, stoop, kneel, and lift/move up to 25 pounds. Incumbent may be scheduled to work an alternate schedule to accommodate essential business needs routine travel by foot or automobile to alternate work/meeting locations, possibly during inclement weather.
No environmental conditions indicated. Professional office environment with time of each day spent in interaction with management/staff, in addition to planning and working autonomously. Requires teamwork and the ability to handle multiple interruptions; frequently fast-paced; high-pressure; occasionally variable-paced; variable pressure. Personal Protective Equipment (PPE) will be provided to each employee when needed as determined by policy. Utilization of PPE is mandatory. Estimated 1500 employees in the worksite.